Do you have a wedding, seminar, gala, press conference, product launch or even a virtual event? No matter the event, Merry bees is a Singapore Event Organiser with a decade of experience that will be able to carry it out smoothly.

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What to Expect from a Singapore Event Organiser

Our team at Merry Bees has honed our craft of putting together events from the ground up – from the initial event planning stage to the on-site management. Our event management services involve planning, coordination, and execution of various types of events.

Initial Stages of Event Planning

Event managers begin by understanding the client’s objectives, budget, and expectations for the event. During the initial planning phase, our event managers work closely with clients to understand their goals, objectives, and vision for the event. Our event management services include conducting meetings, brainstorming sessions, and site visits to gather information and establishing the event’s scope. The detailed information we hope to discuss about and gather are about the event’s purpose, target audience, budget, timeline, and desired outcomes.

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The budget is definitely really important to keep in mind so we will provide expenses and revenues for the event. Defined budget limitations would be important for us when we want to discuss contracts with vendors, secure sponsorships, and manage finances to ensure the event stays within budget. We have vendors that we have worked with for years and are able to negotiate contracts with vendors and suppliers to secure competitive rates and favourable terms, ensuring cost-effectiveness and adherence to the client’s budgetary constraints.

Event managers may also conduct research on potential venues, vendors, and logistical considerations to ensure feasibility and alignment with the client’s requirements.

The initial event planning phase sets the foundation for the entire event management process, laying out the groundwork for subsequent tasks and decisions.

All the Little Things – Logistics

Our event managers scout and book venues that meet the client’s requirements in terms of capacity, location, and amenities. Our team coordinates logistics such as event backdrop services, event lighting rental, event photography and event sound system rentals to ensure smooth operations on the day of the event. If you are choosing to host a trade show we have connections to event models for hire, who are great at drawing event attendees’ attention and are skilled at engaging with attendees.

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Venue selection is a critical aspect of event management, as it sets the stage for the event’s atmosphere, capacity, accessibility, and overall experience. Our event managers conduct site visits, evaluate potential venues, and make recommendations based on factors such as location, size, layout, amenities, and cost.

Once a venue is chosen, event managers coordinate logistical details such as load-in and load-out schedules, room layouts, audiovisual requirements, parking arrangements, security measures, and contingency plans.

If you would like to add more glamour to your events we have a variety of emcees for events we have corporate event emcees, and dinner and dance emcees. A lot of our emcees have a great stage presence and years of experience with other talents that they can bring to the stage like playing an instrument and singing.

Vendor Coordination

Event managers serve as the primary point of contact for all vendors and suppliers involved in the event, including caterers, florists, photographers, entertainers, rental companies, and technical support staff. Our team solicits bids, negotiates contracts, and oversees the execution of vendor agreements to ensure that all services and deliverables meet the client’s specifications and quality standards.

Throughout the event planning process, event managers maintain open lines of communication with vendors, provide guidance and support as needed, and address any issues or concerns that arise in a timely manner.

Marketing and Promoting the Event

Our event management services can also include developing marketing strategies to promote the event and attract attendees because we also provide social media marketing services. This may involve creating promotional materials, designing advertisements and utilising social media marketing to reach target audiences and drive ticket sales or registrations.

Attendee Registration and Management

Our event managers oversee the registration process for attendees, handling ticket sales, RSVPs, and attendee communications. Our team creates registration systems, manages attendee databases, and provides support to guests before and during the event. On the day of the event, our team coordinates attendee check-in, manages onsite registration and ticketing processes, and ensures that all attendees receive necessary materials, badges, or credentials.

On-Site Management

On the day of the event, event managers oversee all aspects of event execution, including setup, signage, registration, attendee assistance, and vendor coordination. Our team troubleshoots any issues that arise, ensure compliance with safety and regulatory requirements, and manage staff and volunteers. On-site management is a crucial aspect of event execution, requiring event managers to oversee all logistical and operational aspects of the event on the day of the event.

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Post-Event Evaluation

After everything is done and dusted, our team conducts evaluations with our clients to assess the event’s success and gather feedback from clients, attendees, and stakeholders. Our team analyses key metrics, identifies areas for improvement, and keeps in mind the changes we can make to future events.

Would You Like to Get in Touch?

Merry Media has been in the industry for over a decade, working with clients from different industries and acquiring knowledge as we provide the solutions our clients need. So, what are you waiting for, contact us now!

At Merry Media we also offer services other than Events Management, Event Planning and dinner and dance emcees such as Social Media Marketing and Video Production. We believe that all of these services intertwine with each other to provide a well-rounded, holistic experience for our clients.

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